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Research Grants Manager

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 global companies, ESMT offers master, MBA, and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, online, and in online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

The Grants Department provides all employees of ESMT Berlin with personalized information and consulting services on funding programs in the areas of research, teaching, and development at both national and international levels. Additionally, it supports funded projects in the management and administration of grant resources.

Join our Grants team as a

Research Grants Manager
(m/f/x, full-time, 40 hrs./week, starting in February 2026, fixed-term for 1 year)

to cover parental leave and help shape the future by bringing your expertise and passion to ESMT.

How youll make a difference

Research and identification of suitable funding programs in the areas of research, teaching, and development on both national and international levels
Targeted outreach and motivation of researchers and staff to actively participate in funding programs
Support in project applications (review of documents, budget, formal requirements) and during the approval process
Budget management and administrative support for projects, including contract management, financial controlling, preparation of financial reports, and audit preparation
Advising project leads on matters related to grant regulations, financial administration, and project-specific issues
Serving as the interface between research and administration

What makes you a great fit

You have experience in science management. Experience in consulting and/or third-party funding administration, as well as basic knowledge of the German and international research funding landscape, is an advantage.
You enjoy working in a structured and conceptual manner and possess strong organizational skills and a high level of service orientation.
You have a quick grasp of new concepts and are able to independently and efficiently familiarize yourself with new areas of responsibility.
You approach tasks with dedication, a results-oriented mindset, and initiative, while being a strong team player with excellent organizational skills.
Communication is one of your strengths - both written and verbal in German (minimum B2/C1 level) and English, across all hierarchical levels.
You are proficient in using common MS Office tools.

Why youll love working with us

Discover the perks and culture that make our workplace special.

Health and Well-Being

Flexible remote work, including up to 15 days abroad per year
Ergonomic office equipment and access to university sports across Berlin
Subsidized meals at the campus restaurant

Financial Benefits

Subsidized public transportation ticket and leasing options of bicycles/e-bikes
Free Adobe Cloud and Microsoft Office for personal and professional use
Company pension scheme with Allianz

Personal Development

Access to LinkedIn Learning
On-campus German and English courses in small groups
Participation in ESMT’s Executive Education and degree programs

What makes this more than just a job

ESMT offers a collegial and international work environment, with employees representing more than 55 nationalities. We encourage a self-driven mind-set and contributions that create meaningful and lasting impact. We are proud to be an equal opportunity employer, committed to fostering a fair and inclusive workplace where individuals of all identities and backgrounds are welcomed and valued. Fostering diversity, equity, and inclusion enriches our employees, students, and broader community.

You will work on our campus in Berlin-Mitte. Get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house with your team. Our vibrant community comes together through activities and events like Lucky Lunch, Wednesday Cookies, Orientation Days for new employees, Summer Party and Year End Event, our talented ESMT choir, and much more.