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Faculty and Grants Project Coordinator

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 global companies, ESMT offers master, MBA, and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, online, and in online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

The Grants Department provides all employees of ESMT Berlin with personalized information and consulting services on funding programs in the areas of research, teaching, and development at both national and international levels. Additionally, it supports funded projects in the management and administration of grant resources.

Join our Grants team as a

Faculty and Grants Project Coordinator (AvH Professorship)
(m/f/x, full-time, starting in April 2026, limited to 5 years or until project end)

and help shape the future by bringing your expertise and passion to ESMT.

How you will make a difference

Collaborate closely with the Alexander von Humboldt professor and contribute to the successful implementation of grant-funded activities within the European Expectations Center (EEC)
Manage the administrative and financial aspects of the project in line with the requirements and procedures of the grant agency
Oversee budget management and project administration, including processing of expenses, contract management, financial controlling, funding claims, and preparation of scientific and financial reports
Provide organizational and administrative support to the professor and the center team including coordination of research events, business travel, staff onboarding, and project meetings
Assist with communication to promote and disseminate project outcomes
Act as a central point of contact between research, faculty and administrative units

What makes you a great fit

You have experience in office or research management. Experience in third-party funding administration, as well as basic knowledge of the German and international research funding landscape, is an advantage.
You enjoy working in a structured and conceptual manner and possess strong organizational skills and a high level of service orientation.
You have a quick grasp of new concepts and are able to independently and efficiently familiarize yourself with new areas of responsibility.
You approach tasks with dedication, a results-oriented mindset, and initiative, while being a strong team player with excellent organizational skills.
Communication is one of your strengths—both written and verbal in German and English, across all hierarchical levels.
You are proficient in using common MS Office tools.

Why youll love working with us

Discover the perks and culture that make our workplace special.

Health and Well-Being

Flexible remote work possible, including up to 15 days abroad per year
Ergonomic office equipment and access to university sports across Berlin
Subsidized meals at the campus restaurant

Financial Benefits

Subsidized public transportation ticket and leasing options of bicycles/e-bikes
Free Adobe Cloud and Microsoft Office for personal and professional use
Company pension scheme with Allianz

Personal Development

Access to LinkedIn Learning
On-campus German and English courses in small groups
Participation in ESMT’s Executive Education and degree programs

What makes this more than just a job

ESMT offers a collegial and international work environment, with employees representing more than 55 nationalities. We encourage a self-driven mind-set and contributions that create meaningful and lasting impact. We are proud to be an equal opportunity employer, committed to fostering a fair and inclusive workplace where individuals of all identities and backgrounds are welcomed and valued. Fostering diversity, equity, and inclusion enriches our employees, students, and broader community.

You will work on our campus in Berlin-Mitte. Get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house with your team. Our vibrant community comes together through activities and events like Lucky Lunch, Wednesday Cookies, Orientation Days for new employees, Summer Party and Year End Event, our talented ESMT choir, and much more.