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Faculty Administration Coordinator

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 global companies, ESMT offers master, MBA, and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, online, and in online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

For our international faculty and to expand the Faculty Administration Team, we are looking for the following position to be filled as soon as possible:

Faculty Administration Coordinator

(m/f/x, part-time, 40 h/week, starting as soon as possible)

In this role you will

support the director of faculty administration in managing administrative priorities and resolving operational challenges, as delegated by the dean of faculty and research
schedule and organize (online) meetings with internal and external stakeholders for and on behalf of the dean of faculty and research
prepare (confidential) documents and reports
assist with faculty recruitment activities

You are qualified for this position, because you have

Proven experience in providing high-level administrative support with responsibility and discretion
Exceptional written and verbal communication skills in English, German proficiency is a strong advantage
Strong customer focus, pro-active "can-do" attitude, and a collaborative team spirit
Proficiency in MS Office and familiarity with Zoom/MS Teams
Detail-orientation with a high degree of accuracy in preparing materials, such as reports and Excel spreadsheets

This is what we can offer you

We offer a very collegial and international environment with employees from more than 55 different countries. We encourage initiative and contributions with meaningful and lasting impact. We celebrate and support diversity for the benefit of our employees, our programs, and our community. We are proud to be an equal opportunity workplace that guarantees employment opportunity regardless of race, ancestry, gender identity, religion, disability, age, or sexual orientation.

You will work on our campus in the heart of Berlin-Mitte and/or remotely (two days) every week. Arrive easily by public transport or bike and enjoy your lunch in our private restaurant or next to the beautiful Spree. Make use of our beautiful garden and enjoy coffee and tea on the house. In addition, we offer a subsidy for your public transport season ticket, the ‘JobRad’ bike leasing scheme, and regular ESMT community events. As ESMT is a member of Hochschulsport you can also participate in a wide range of sports. Feel free to check out our website for more information.