Student Assistant Examinations Office

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 global companies, ESMT offers master, MBA, and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, online, and in online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

The Examinations Office supports students in their learning journey by providing access to all assessment-related information and documents as well as ensuring compliance with assessment-related policies across all degree programs. This is accomplished by managing and documenting assessment-related processes and coordinating closely with faculty and other administrative staff.
To support the team, we are looking for a

Student Assistant

(m/f/x, up to 20h/week, to start as soon as possible)

• Prepare all necessary materials for on-campus exams, such as attendance sheets, protocol sheets, and office supply kits for exam rooms
• Coordinate with faculty prior to exams, including distributing exam specification forms, creating room allocations, and posting exam instructions on Moodle
• Create proctor briefing materials with minimal oversight required
• Responsibly proctor on-campus exams, with occasional support for online exams in part-time programs
• Participate in exam debriefings, report issues, and suggest practical solutions for continuous process improvement
• Organize the filing and archiving of exam materials, and develop a comprehensive archival system, tracking dates and locations
• Facilitate exam viewings with students on campus
• Process education verification requests sent from external agencies
• Assist in the preparation of graduation documents

• Are enrolled in a full-time master program for at least one more year
• Are fluent in English
• Have a flexible schedule; are available for 1-2 full days per week (preferably Mondays)
• Are comfortable using technology under pressure and troubleshooting common problems
• Enjoy working in a meticulous as well as service-oriented manner

ESMT offers a very collegial and international environment with employees from more than 35 different countries. We encourage a self-driven attitude and contributions with meaningful and lasting impact. We celebrate and support diversity for the benefit of our employees, our programs, and our community.

We are proud to be an equal opportunity workplace that guarantees employment opportunity regardless of gender identity, color, ancestry, religion, sex, sexual orientation, national origin, citizenship, marital status, disability, or age. We work together on our campus in the heart of Berlin-Mitte. You can get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house.

Please submit your application by using our online application system, including:

• Cover letter outlining your motivation and fit for the role
• CV (stating your expected date of graduation)
• Current certificate of matriculation