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Program Planner

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 global companies, ESMT offers master, MBA, and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, online, and in online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

Join our Program Services & Operations team as a

Program Planner
(m/f/x, full-time, 40 hrs./week, starting from October 2025, unlimited)

and help shape the future by bringing your expertise and passion to ESMT.

How you will make a difference:

You will manage the program planning process and organize regular planning review rounds
You assess feasibility of new and revised programs against ESMT resources
You partner with program directors and teams, serving as a trusted advisor
You design, optimize, and finalize program schedules; secure faculty and room availability
You work in unison with fellow planners to ensure seamless cross-program performance
You ensure consistency in record keeping across internal systems
You continuously evaluate and identify improvements in operational efficiency

Potential for role expansion: support the Director, Program Services and Operations with data management projects that improve the technological infrastructure; build expertise in tools that handle program data (e.g., database management); lead on new projects such as the introduction of scheduling software, and a school-wide calendar.

What makes you a great fit:

You have a minimum of 3+ years of professional experience; ideally (but not a must) in resource planning processes and/or managing education programs
You are analytical and enjoy optimising processes and procedures
You are comfortable working with complexity
You balance big picture thinking with detail orientation
You have proven process and project management skills
You have excellent communication skills, able to build rapport with stakeholders at all levels of the organisation
You like to work in an international environment, and are fluent in English

Why you will love working with us:

Discover the perks and culture that make our workplace special.

Health and Well-Being

Flexible remote work, including up to 15 days abroad per year
Ergonomic office equipment and access to university sports across Berlin
Subsidized meals at the campus restaurant

Financial Benefits

Subsidized public transportation ticket and leasing options of bicycles/e-bikes
Free Adobe Cloud and Microsoft Office for personal and professional use
Company pension scheme with Allianz

Personal Development

Access to LinkedIn Learning
On-campus German and English courses in small groups
Participation in ESMT’s Executive Education and degree programs

What makes this more than just a job

ESMT offers a collegial and international work environment, with employees representing more than 55 nationalities. We encourage a self-driven mind-set and contributions that create meaningful and lasting impact. We are proud to be an equal opportunity employer, committed to fostering a fair and inclusive workplace where individuals of all identities and backgrounds are welcomed and valued. Fostering diversity, equity, and inclusion enriches our employees, students, and broader community.

You will work on our campus in Berlin-Mitte. Get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house with your team.Our vibrant community comes together through activities and events like Lucky Lunch, Wednesday Cookies, Orientation Days for new employees, Summer Party and Year End Event, our talented ESMT choir, and much more.