Participant Event Management Intern

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 global companies, ESMT offers master, MBA, and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, online, and in online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

Berlin Global Dialogue unites leaders from business, policy, and academia to develop joint solutions for the most pressing challenges impacting the global economy. Our annual summit convenes select, high level participants for candid exchanges on equal terms and in interactive formats. Participants include Heads of State and Government, Ministers, and CEOs from more than 100 countries.

Join our Berlin Global Dialogue team as a

Participant & Event Management Intern

(40 hrs./week, starting on June 1, 2026, for six months)

and help shape the future by bringing your expertise and passion to ESMT.

As a Participant & Event Management Intern, you will be an integral part of the team delivering a high-level international summit. You will support both participant and event management, gaining hands-on experience at the core of a globally oriented dialogue platform.

In this role, you will contribute to the coordination of international stakeholders, support the preparation of complex operational processes, and assist in the on-site execution of the event. You will develop a comprehensive understanding of how participant management, data coordination, and event logistics interlink in a professional conference environment.

The logistical preparation for the event, will provide you with a clear overview of tasks, goals, and workstreams, enabling you to coordinate certain event-related workflows independently during the summit.

This internship offers a unique opportunity to gain practical insights into the planning and delivery of a high-profile international event, while working closely with an experienced and dedicated team.

Participant Management

• Support the coordination and maintenance of participant data across internal systems and databases, ensuring a high level of accuracy and consistency
• Conduct background research on prospective participants and stakeholders
• Support the end-to-end participant registration process, including the use of registration portal and CRM platforms
• Track and analyse registration developments, preparing data-driven insights and reports for internal decision-making
• Manage participant communication, including drafting and responding to inquiries in a professional and timely manner
• Contribute to the planning and execution of the accreditation process
• Provide reliable administrative and organizational support to the participant management team in a fast-paced environment

Event Management

Before the Event:

• Participate in meetings with all stakeholders and service providers involved in the logistical execution of the summit; take meeting minutes and coordinate follow-up actions.
• Support the event manager in preparing operational documents, briefings, and run-of-show materials to ensure a comprehensive overview of the event flow.
• Collaborate closely with the event management team and key service providers (e.g., catering, security, production, facility management) on logistical planning and coordination.

During the Event:

• Provide operational support at guest and speaker welcome areas, as well as at designated information points.
• Serve as the primary point of contact for the information desk, offering additional assistance and addressing inquiries as needed.
• Oversee merchandise supplies across all relevant distribution points.
• Provide overall support to the event manager and contribute to a smooth and professional event experience.

What You Will Learn

• How to manage and coordinate high-level international participants
• Practical experience with event management tools and CRM systems
• Insights into the planning and execution of large-scale conferences
• Stakeholder communication in a professional, international environment
• How to work effectively in a fast-paced, team-oriented setting

• Strong organizational skills and attention to detail
• Excellent communication skills in English and German
• Ability to manage multiple tasks and work in a dynamic environment
• Proficiency in Microsoft Office (especially Excel and Word); experience with tools such as Salesforce or Cvent is a plus
• Interest in events, stakeholder management, and international dialogue formats
• Proactive, reliable, and eager to learn

Discover the perks and culture that make our workplace special.

• Public transportation subsidy available if no semester ticket is provided
• Subsidized meals at the campus restaurant
• Ergonomic office equipment and access to university sports across Berlin
• Access to our on-campus library and electronic databases

What makes this more than just a job

ESMT offers a collegial and international work environment, with employees representing more than 55 nationalities. We encourage a self-driven mind-set and contributions that create meaningful and lasting impact. We are proud to be an equal opportunity employer, committed to fostering a fair and inclusive workplace where individuals of all identities and backgrounds are welcomed and valued Fostering diversity, equity, and inclusion enriches our employees, students, and broader community.

You will work on our campus in the heart of Berlin-Mitte. Get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house with your team. Our vibrant community comes together through activities and events like Lucky Lunch, Wednesday Cookies, Orientation Days for new employees, Summer Party and Year End Event, our talented ESMT choir, and much more.

Please submit your application by using our online application system, including:

• Motivation letter
• CV with relevant certificates and references
• Possible start date.