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Executive Assistant

ESMT Berlin is a leading global business school with its campus in the heart of Berlin. Founded by 25 global companies, ESMT offers master, MBA, and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, online, and in online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly.

Berlin Global Dialogue unites global leaders from business, government, and academia to jointly develop solutions for the most pressing economic and geopolitical challenges. The annual summit convenes selected high-level participants for candid, eye-level exchanges in interactive formats that aim to highlight diverse perspectives and to facilitate cross-disciplinary collaboration. The inaugural Berlin Global Dialogue in 2023 was attended by more than 500 guests, including Germany’s Chancellor Olaf Scholz, President of the European Council Charles Michel, BlackRock CEO Larry Fink as well as other heads of state, ministers, and business leaders from over 60 nations. Berlin Global Dialogue has been founded by ESMT Professor Lars-Hendrik Röller, former Chief Economic Advisor to Chancellor Angela Merkel and G7 & G20 Sherpa, and is embedded in ESMT Berlin.

To support the Berlin Global Dialogue team, we are looking for an

Executive Assistant
(m/f/x, full-time, to start as soon as possible, 1-year contract with possibility of extension)

You will

Prioritize, organize, and manage the Chairman’s activities by scheduling, preparing, and following- up on a high volume of meetings, appointments, and travel arrangements.
Coordinate meeting requests, emails, and phone calls from internal and external stakeholders, always ensuring timely responses and efficient communication and keeping track of relevant contact information.
Help manage the activities of the Chairman in his duties as professor at ESMT, chairman of Berlin Global Dialogue, and other activities.
Organize all domestic and international travel arrangements, including booking flights, accommodations, and ground transport, and processing travel-related expenses and receipts.
Provide administrative support for meetings by assisting with logistics, technical support, research, material preparation and dissemination.
Support the Berlin Global Dialogue team with additional organizational tasks as time permits and as needed.

You are qualified for this position because you

Have previous experience as an executive assistant or in a similar administrative role.
Are highly organized and able to manage multiple tasks, deadlines, and priorities effectively.
Have excellent verbal and written communication skills in English and German and proven experience with high-level stakeholders.
Have a strong attention to detail to ensure accuracy in scheduling, documentation, and communication.
Are proficient in MS Office, video conferencing platforms, and other administrative tools.
Handle sensitive information with discretion and confidentiality.
Thrive in a dynamic environment and adapt easily to changing priorities.
Have a keen interest in the intersection of politics, business, and academia.

This is what we can offer you

ESMT offers a very collegial and international environment with employees from more than 35 different countries. We encourage a self-driven attitude and contributions with meaningful and lasting impact. We celebrate and support diversity for the benefit of our employees, our programs, and our community. We are proud to be an equal opportunity workplace that guarantees employment opportunity regardless of gender identity, color, ancestry, religion, sex, sexual orientation, national origin, citizenship, marital status, disability, or age. We work together on our campus in the heart of Berlin-Mitte. You can get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house.