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Program Planning and Scheduling Coordinator - Job Berlin - Jobs | ESMT Berlin

Program Planning and Scheduling Coordinator

ESMT Berlin is the highest-ranked business school in Germany and Top 10 in Europe. Founded by 25 leading global companies, ESMT offers master and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, and in an online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly. 

In our programs department, we are looking for a

Program Planning and Scheduling Coordinator 
(m/f/x, full-time, to start as soon as possible)

Program planning is a centralized function, critical to the efficient running of ESMT. Program planners work closely with faculty and the program teams to ensure the school’s resources (faculty, rooms) are used to best effect.

Your responsibilities are to:

  • Manage the planning process and organize regular planning review rounds
  • Collaborate with program teams
  • Evaluate the existing program schedules, suggests changes and act as an advisor
  • Work closely with stakeholders across the full life cycle of program scheduling (understand business needs, develop the initial drafts, check the necessary resources etc.)
  • Ensure records are kept up to date and internal reports produced

Potential for role expansion: support the Director, Program Services and Operations with data management projects that improve the technological infrastructure; build expertise in tools that handle program data (e.g., database management); lead on new projects such as the introduction of scheduling software, and a school-wide calendar.

You are qualified for this position, because you:

  • Have a minimum of 3+ years of professional experience; ideally (but not a must) in resource planning processes and/or managing education programs
  • Are analytical and enjoy optimising processes and procedures
  • Are comfortable working with complexity
  • Balance big picture thinking with detail orientation
  • Proven process and project management skills
  • Excellent communication skills, able to build rapport with stakeholders at all levels of the organisation
  • Like to work in an international environment, are fluent in English

What we offer

We offer a very collegial and international environment with employees from more than 35 different countries. We encourage initiative and contributions with meaningful and lasting impact. We celebrate and support diversity for the benefit of our employees, our programs, and our community. We are proud to be an equal opportunity workplace that guarantees employment opportunity regardless of race, ancestry, gender identity, religion, disability, age, or sexual orientation.

You will work on our campus in the heart of Berlin-Mitte and/or remotely (two days) every week. Arrive easily by public transport or bike and enjoy your lunch in our private restaurant or next to the beautiful Spree. Make use of our beautiful garden and enjoy coffee and tea on the house. In addition, we offer a subsidy for your public transport season ticket, the ‘JobRad’ bike leasing scheme, and regular ESMT community events. As ESMT is a member of Hochschulsport you can also participate in a wide range of sports. Feel free to check out our website for more information.

We are looking forward to receiving your application!

Please submit your application by using our online application form, including:

  • Motivation letter
  • CV with relevant certificates and references
  • Salary expectations and possible start date

Agnieszka Zak
ESMT Berlin
Human Resources Manager
Schlossplatz 1
10178 Berlin
Tel: 030 21231 0

Jobs at ESMT Berlin