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Executive Assistant - Job Berlin - Jobs

Executive Assistant

ESMT Berlin is the highest-ranked business school in Germany and Top 10 in Europe. Founded by 25 leading global companies, ESMT offers master and PhD programs, as well as executive education on its campus in Berlin, in locations around the world, and in an online blended format. We strongly believe in cross-team collaboration to achieve our mission to develop entrepreneurial leaders who think globally and act responsibly. 

To support our growing community, our newly founded Berlin Global Dialogue (BGD) team is looking for a talented, experienced, ambitious, and self-motivated Executive Assistant (m/f/x, full-time, to start as soon as possible).

Your responsibilities

  • Efficient and timely support of the BGD leadership and team
  • Planning and coordination of internal and external appointments, calendar management of the Chair and Director of the initiative
  • Handling of correspondence, preparation of reports and presentations
  • Accurate management of electronic files and contact data
  • Provide operational, event planning, and administrative support
  • Professional travel management and expense administration

You are qualified for this position, because you

  • Have outstanding interpersonal and communications skills, including verbal, written, and presentation skills, including the ability to engage with high profile executives in the private and public sector
  • Have organization and project management experience, with a proven ability to adapt to changing priorities in a fast-paced atmosphere
  • Have a hands-on working attitude and can keep calm in turbulent phases
  • Have a commercial professional training or a comparable degree and at least 3 years of relevant work experience
  • Are very well-organized, attentive to detail, and a meticulous multi-tasker
  • Are completely fluent in German and English (the business language at the school is English)
  • Are experienced with CRM systems, and highly computer literate in MS Office and preferably Salesforce
  • Are able to work in a team but also take initiative and work independently
  • Have knowledge and interest in German foreign policy and international affairs

This is what we can offer you

ESMT offers a very collegial and international environment with employees from more than 35 different countries. We encourage a self-driven attitude and contributions with meaningful and lasting impact. We celebrate and support diversity for the benefit of our employees, our programs, and our community.

We are proud to be an equal opportunity workplace that guarantees employment opportunity regardless of gender identity, color, ancestry, religion, sex, sexual orientation, national origin, citizenship, marital status, disability, or age. We work together on our campus in the heart of Berlin-Mitte. You can get here by public transport or bike and enjoy your lunches in our private restaurant and café or next to the beautiful Spree. Make use of our big garden and enjoy coffee and tea on the house.

We are looking forward to receiving your application!

Please submit your application by using our online application system, including:

  • Motivation letter
  • CV with relevant certificates and references
  • Salary expectations and possible start date